Time to move away from paper lab inventories?
Traditionally, scientists have relied on paper inventories to track and manage samples. But, with paper comes several caveats that can have a severe impact on lab productivity and safety, not to mention the environment.Data privacy and security
Paper inventories are easily lost, manipulated, or damaged in the lab meaning precious and costly samples can go awry. Using a digital inventory solution allows data to be encrypted and safely stored in drives.
One of the biggest challenges when it comes to the management of sample storage is the inability to edit original documents. This means that you need to create new copies each time, increasing the risk of error and time taken to search through documents. Digitalizing the editing process ensures that one copy is centralized and accessed only by those who have permission to do so.Collaboration and connectivity
Paper systems are not conducive to collaboration as there is often a disconnect between each user’s system for recording inventories. Often paper-based systems exist as silos and it may be the case that only one or a small group of users know where an inventory is stored at any one time.Environmental
We live in an environmentally conscious age, and as scientists, we have a responsibility to make steps towards becoming more carbon neutral. With traditional paper-based sample inventory systems, drug development and research organizations can get through surprisingly large amounts of paper, which is useful only during the duration of its related study.Financial
While paper may seem like an inexpensive option for inventory management, when you take into account the amount of paper and stationary items required to log samples over time, the cost quickly accumulates.
An easy way to protect your study data, while reaching towards a smaller carbon footprint is to consider paperless, digitized alternatives such as a smart sample inventory platform.
To learn more about how to digitize your sample journey with eLabNext®
, check out our webinar.
Finding a solution for effective sample storage and management
When investing in a digital inventory solution for sample management, it’s crucial to have the ability to link data sets to specific samples. The ideal platform can easily integrate with an electronic lab notebook (ELN) and other systems, so you can keep track of samples and streamline lab workflows. In addition to the inventory and ELN, a system that is able to link equipment parameters to samples is highly desirable for scientists as it allows them to see the full picture – from beginning to end – for a unified workflow.
Smart sample management from Eppendorf
As new technologies emerge, digitized sample storage and management solutions are becoming more powerful than ever, and there are a number of innovative ways in which new technology is being harnessed to aid lab organization.
From sample storage, identification and documentation, to advanced security and tracking, digital inventory platforms can help to streamline the entire sample management process. At Eppendorf, we facilitate this via our eLabInventory
sample management software platform and our all-in-one eLabJournal
electronic lab notebook.
sample management software combines inventory, sample management and tracking in a fully integrated, customizable platform. The software allows you to visualize your entire database, enabling you to browse through and rapidly locate samples/specimens from your lab and storage systems. Not only does this help locate the fridge/freezer/cold room in which a sample is located, but also the exact drawer/shelf/box it’s stored in.